AdminAssist

=Administrative Assistance=

last update 11 May 09

Email: JP Admissions Process: Tara check in by phone with past inquirers, then PT tales over in the summer; JP learns the ropes from Tara & does weekly pick up of paperwork during summer Database: JP -- transfer info off fall google group's site into db & off ning; with PT to arrange move to Mac CCT Forum for Shaw's card mostly: JS & Tara, passing reins to JP by end of semester Writing Support Group: PT takes Tara's report to faculty & decide on next steps CCT Network/Ref. Prac. course: JS organize, with JP assist. Tara passing reins to JP for recruitment functions by end of semester. Reflective Prac listserv exchanges transferred to ning?? Cont. Ed., incl. China & marketing plan: JS (subject to summer funding) Science in a Changing World: Peter w/ JP -- connect with undergrad units Stimulating activity on the ning: JP, Tara, JS Helping Nina with her extra activities: Tara

Meetings: Mondays: JS & Tara, 2pm on 2/23, 3pm on 3/2, 3/23, 4/13, 5/4, Tuesdays: JS & JP, 3pm on 2/3, 3/10; 2pm on 4/7, 4/28,; 3pm on 5/12 Wednesdays: Tara & JP, 3pm on 2/18, 2pm on 4/1, 4/22

Recruitment publicity, database records & followup
Tara 5/12: Summer bookmarks created, to be distributed ASAP

Process into and through the program, incl. database & synthesis completion
Tara, except: Synthesis abstracts -- a little clean up in the db + earlier additions to webpages: completed? 5/12: done unless new updates are needed Fill in missing info on potential synthesis readers, http://www.cct.umb.edu/synthadvisors.html 5/12: done as far as information is known

Network events & ning
Plan Jan & Feb events 5/12: done Directory update (with TT): Contact alums by email (using export from db & manipulation in excel) then by phone to get info updates. Also access on WISER (via PT). And zoominfo. 5/12: needs another try for missing info? Network events: Organize. Advertize. 5/12: tentative schedule posted on CCT network wiki page, Oct. 8 alums not contacted yet Recordings: edit results 5/12: done Stimulate CCTNetwork ning activity 5/12: needs some attention, recent postings Communicate with Network organizational group: 5/12: done, Jeremy S. to send end-of-year letters to alums who participated in past year

CCDE publicity & coordination
Liaison w/ CCDE publicity people about CCT material on web & in CCDE catalog, past publicity plans, SICW focus. 5/12: what to do next? Extra info on CCDE webpages for courses 5/12: not sure if this done to satisfaction Help getting online courses up and running at start of semester: JS provided w/ updated guides & checklist 5/12: in progress, needs revival Extra help getting China courses ready 5/12: pending, but status in question? Jeremy S. still needs to help Delores G. with Naturally Speaking software, Jeremy S. to meet with Donna D. on Thursday 5/14 about help/ideas to promote fall 670

CCT web info & administrative processes
Tara 5/12: need to define more specific tasks if still relevant

CCT news, Home page images & update
Regular CCT news w/ input via wikipage & ??google calendar 5/12: need one more News before end-of-semester? Try to work out why some browsers (e.g., nina's) show the webpage at the wrong size <span style="color: rgb(0, 0, 255);">5/12: not able to reproduce the problem (need Mac?) Fix up mismatches on home page between images and the associated linked page <span style="color: rgb(0, 0, 255);">5/12: think this is fixed, need image updates though?

SICW & STV
<span style="color: rgb(242, 28, 28);">Consult with Peter about help needed to prepare for spring semester, but Keep on track with tasks above first.<span style="color: rgb(243, 32, 32);"> <span style="color: rgb(0, 0, 255);">5/12: needs review for new tasks <span style="color: rgb(243, 32, 32);"> Check with Brian Middleton that he has text for SICW and can include it for spring <span style="color: rgb(0, 0, 255);">5/12: needs review for new tasks

Book project & wiki, incl. portfolio
Sample portfolio w/ narrative ready for orientation <span style="color: rgb(0, 0, 255);">5/12: needs review for new tasks TYS wiki & book w/ Peter -- <span style="color: rgb(243, 32, 32);"> but Keep on track with tasks above first. Portfolio. Instructions for students.

Other CCT-related projects (Exeter, Dartmouth…)
Tara <span style="color: rgb(0, 0, 255);">5/12: no needs right now as far as I know

CCT Forum Budget
5/29: Shaw's card balance: $75.00 5/12: Shaw's card balance: $97.01 <span style="color: rgb(0, 0, 255);"> (after $170 in cards provided by GSA for spring semester, then $77.99 spent on food for 4/27 and 5/4 presentations)

Recruitment publicity, database records & followup
<span style="color: rgb(234, 11, 11);">Recruitment publicity in association w/ CCT Network events Follow up on queries from Oct 07 open house & publicity packets from April Tishman event Check (weekly?) for CCT material at Grad. Admissions and (biweekly?) at Grad. registrar. Try to get replacement emails for bad ones of alums.

Process into and through the program, incl. database & synthesis completion
<span style="color: rgb(241, 34, 34);">Insert students' registrations into database, use lower case 08xf (to indicate that the course is not yet completed or 08SP to indicate completed) -- use latest printout from registrar. <span style="color: rgb(241, 30, 30);">Get & input initial course plans from new students & updated plans for ongoing students. Update db using email & shift non-registrants to status 2. follow up with them. Go through recent year's graduates and change synthesis advisors to First & Lastname, no titles

Network events & ning
RSVPs for 11/19 and beyond <span style="color: rgb(239, 26, 26);">GSA funds for forum/network series during 08-09 Directory update (with JS): Contact alums by email, then by phone to get info updates.

CCDE publicity & coordination
Enhancing process for responding to UMass online emails

CCT web info & administrative processes
Prepare updates to handbook.html & handbookGPD.html so it's correct & user friendly to program assistants -- and so we can make a printed version for new students Get latest syllabi spring, summer & fall 08 (e.g., 501, 618, 618online (2x), 602 online, 616 online) -- make pdfs & give to PT to upload

CCT news, Home page images & update
Continue to collect CCT photos for the website (&ning)

SICW & STV
Jeremy & Peter

Book project & wiki, incl. portfolio
--

Other CCT-related projects (Exeter, Dartmouth…)
Consult with Nina, but Keep on track with tasks above first.

Recruitment publicity, database records & followup
Followup with Creative Writing about further connections with CCT.

Process into and through the program, incl. database & synthesis completion
New marathon day for December after getting CCT faculty approval for students using this to finish. Help get synthesis students through the completion steps to binding (http://www.cct.umb.edu/binding.doc)

Network events & ning
Conceptulaization & marekting: "CCT Community Open House," "organized by CCT (alum) Network, CCT (student) Forum, and CCT Program" Edit alums & news wikipages & webpages to invite submissions via ning blogs. Crosspost.

CCDE publicity & coordination
Help getting online courses up and running at start of semester: provide JS w/ updated guides & checklist Olen's latest description to courses.html

CCT web info & administrative processes
Changed course names & descriptions into the official system for 616, 693 Crosslist Biomedical ethics w/ Pub Pol & Nursing -- check Fine-tune proposal to accommodate skype/wimba/talkshoe for Phil & Psych. & other courses with stipend for student assistant to handle the tech side.

SICW & STV
Followup PT's email queries to EEOS GPD & Marine Sciences Dean about students for 749/649?. STV requirements coded on the system STV courses for fall advertized on webpage

Book project & wiki, incl. portfolio
Identify more books to purchase with grant.